Initially, I thought that the online support systems for VOIP softphones Skype and Gizmo Project were pretty decent. Using them to answer burning questions is another matter. 

Online Help belongs with the application. When I click Help > Online Help, please DON’T send me to the Knowledge Base or FAQs. Please DON’T open up another browser window and make me wait while the generic Help home page appears. Please DON’T make me use the Search feature. High level user guides or getting started tutorials are great, but make sure they’ve got some meat in them.

A Knowledge Base gives you little gulps of info with no breadcrumb trail to follow and no sense of context. To really aid and educate users, build Help right into the interface. Take the time to explain fields and buttons before I use them. To provide more information, use a fly-out Help pane (part of the interface that’s only visible when needed) and pull the content from an online server.

I want online Help that is specific to what I’m looking at on the screen. I want to browse Help by drilling down to the level of detail I need without losing my place in the story.

The End.

Alec Saunders has a post today on keeping kids safe on the Internet. A new product called IMSafer allows parents to monitor unsafe or suspicious online messaging while still protecting kids’ privacy. Bravo! See http://www.imsafer.com/.

The subject of kid safety online brings me to Skype and their talk-to-a-stranger-anytime feature called Skype Me. Skype Me essentially disables your privacy settings so that anyone on Skype can call you or invite you to chat. I’ve only turned this feature on once to see what would happen. Yikes. No thanks. Frankly,  I think it’s creepy. And after I disabled it, I went looking for the parental control command that would allow me to block this feature from being used. There doesn’t seem to be one.

Now I believe that parents have the responsiblity to supervise their children’s Internet time. It’s not the job of a corporation. However, Skype should consider building in kid safe features. For parents like me, it will make the difference if or where their product is installed in the home. 

The good news is that hovering your mouse over just about anything in the Skype window will display a tool tip (a little one-sentence definition or status report).

However, I found that almost right away I needed a cheat sheet for the online status icons, those green or gray clouds beside each contact. If you have anything to add or change, please do.

 Online: the person can receive calls or chats. If you set your status to , you can receive calls/chats from other Skypers. Depending on your privacy settings, you can receive calls from anyone, from people in your contact list, or from people who you’ve authorized to see your online details. To set privacy settings, go to Tools ->Options->Privacy.

 SkypeMe: the person is in SkypeMe mode, which means that everyone on Skype knows he/she is available and interested in talking or chatting, including contacts they don’t know. If you set your status to SkypeMe, you are allowing calls and chats with other Skypers who can find you by searching the Skype directory. To turn SkypeMe mode ON or OFF, go to File –> Change Online Status (Windows) or Account -> Change Status (Mac OS X).

 Invisible: the person appears to you as  offline, which means you can’t call or chat with them. If you set your status to invisible, you will appear as  to everyone else. Use invisible if you want to be able to make your own calls or chats, but don’t want to receive them. You’ll also be able to see the online status of everyone else in your contact list, even though you’ll appear to them to be offline.

 Away: the person temporarily can’t be reached–out to lunch, away from computer, in a meeting or whatever. If you set your status to Away, you are still notified of incoming calls or chats. Skype automatically switches your online status to Away if you have been inactive for a certain number of minutes. Go to Tools ->Options ->General to change this setting.

 Not available: the person can’t be reached. Sounds a bit more long term than Away. If you set your status to Not Available, you are still notified of incoming calls or chats. Skype automatically switches your online status to Not Available if you have been inactive for a certain number of minutes. Go to Tools ->Options ->General to change this setting.

 Do not disturb: the person doesn’t want to be bugged. Calls or messages are queued for you to check later. If you set your status to Do Not Disturb, you won’t be notified of incoming calls or chats (no pop-ups or ringtones).

 Not sharing: the person does not give you permission to see if he/she is online, offline, away, and so on. It’s probably nothing personal. When adding the contact you may have decided not to request their details, or they may have dismissed your request. To ask again if they’d like to share details, right-click the contact name and select Request Contact Details.

 Offline: the person is not available through Skype. They may have set their status to offline or invisible, or they may have logged off. If you set your status to Offline, you can’t make or receive calls/chats with other Skypers. But, if you have a voicemail account, people can leave you messages. You can also call forward your calls when offline to another number (either a regular number or Skype name), and you can still make SkypeOut calls (calls to regular numbers). 

 Skypeout contact: a person with a regular landline/mobile number. Not a Skype number.

Okay, I like Skype. While I set up my account ages ago without any problems, I decided to use Vonage as a work line because I wanted a “regular” phone. Well, now that Vonage is behind me, I’m using Skype more.

Initially, I didn’t want to like Skype because like Vonage, it has become a category unto itself. What I mean is, people can now say that they are using free Internet phone software that works (or doesn’t work) ”like Skype” and you know what they’re talking about. The same can be said for phone service that is ”like Vonage”.

And because Vonage didn’t work out for me, I tried hard not to be sold on Skype Hype.

Well I have to say that so far, Skype works perfectly for a computer-bound person like me, and here’s why: 

• I am self-employed. I work out of my home office, I spend most of my time at my desk, and my laptop is always on.
• The Skype window is big enough to see what you’re doing, including the task icons along the top. Bigger is better especially when you are learning a new piece of software, or if you’re not a computer wiz.
• Adding contacts (one click) and importing contacts from your email address book (about three clicks) is easy and intuitive. Someone with limited computer experience can do it.
• Dialing by double-clicking the contact name is what saves me time. Of course this isn’t unique to Skype (all softphones, or computer phones do this). As a new user though, I made a few calls by accident because I double-clicked when I didn’t mean to. A single click expands the contact info so you can see the details. Another single click collapses the details. A few times I was too quick on the mouse.
• Until the end of the year you can make FREE calls within North America to any regular phone. This means you can really test drive Skype in all kinds of calling scenarios–long distance, local calls, conference calls. Make the most of the freebie and put Skype through its paces.
• If your contact permits it, Skype shows you that person’s timezone and a mood message. For example, “I’m here but in and out of meetings all day”.
• Skype online help information is approachable, fully searchable, and tailored to all levels of user.  If you are a rank beginner the Skype User Guides or Troubleshooter are the places to visit. For all my questions, I’ve been successfull using the Knowledgebase.

Of course, devoted Skype users know there are tons more features and wiz-bang stuff that Skype can do. But I think that unless you’re happy with the basics, the rest of it won’t matter. You just won’t use the product. 

In the next few weeks, I’ll be comparing how I like using Skype versus another popular softphone, Gizmo Project. Should be interesting.

 

 

I recently mentioned Jangl in Battle of the Js. On first look, I wasn’t overly enthused–the home page promise didn’t mesh with the user interface/support once logged in. But since then I’ve had chance to talk with the folks at Jangl to learn more about their service. They agree the user experience is something they need to improve, and are working hard to get there as we speak.

Jangl’s Tim Johnson was able to walked me through all this, so now I get it. However, he knows you can’t personally explain the concept and use to everyone. Improving the overall package to make the service clear and easy to use is part of Jangl’s planned enhancements over the next month and a half, starting with the announcement last week of a new Jangl widget for Tagged, a social networking site. Today, Jangl announced a new TypePad widget which will give TypePad bloggers and their readers anonymous phone numbers for talking, texting and exchanging voicemail on their mobile phones.

Here’s what I learned about Jangl:

It is all about connecting two people without sharing phone numbers. The two people can be bloggers, social networking junkies, or they can be “off Net” contacts.  Why would you want to keep your phone number private? Well, let’s say you’re selling something on Ebay or Craigslist you don’t want to share a personal phone number. Or you have a personal profile on a social networking site and you want to connect with your fans without sharing a personal number. Or how about you are using an online dating site like Match.com and want to keep your contact number private.

There are two ways people can get an exclusive number for you. As a Jangl user, you can give out your Jangl ID or you can post a Jangl widget on a website or email. If you give your Jangl ID out at a party, for example, the person goes to Jangl.com and follows the instructions to generate a number for you. If someone clicks your Jangl widget online, the widget generates the number. Either way, people can call you on a regular landline or cell phone. You answer the call on whichever phone is attached to your Jangl account. It could be a mobile phone or an office phone, for example. You can choose to answer based on the caller’s introduction, or you can send the call to your existing voicemail system.

Because Jangl relies on the use a regular phone to make the actual calls, not a computer platform, you can receive calls from fellow bloggers visiting your Typepad site while out and about on your mobile phone. YOU don’t have to be sitting at your computer. And once the other party has generated a number for you AND specified their mobile as the phone they’ll be calling from, then they can call you from anywhere as well. That’s a pretty cool way to take your online profile with you.

The only required online part of the process is generating the phone number. Once that’s done, the computer is completely out of the picture. You can maintain a list of Jangl contacts online in your account, but that’s up to you.

Who pays? To get a Jangl ID and create an online widget of your own is free, but because the calls you make and receive are on regular mobile phone or landline networks, you pay the appropriate fees to the service provider.

Hope this helps!

Luca F. gets into why businesses must factor click-to-call into their marketing plan to succeed online. I agree.

In fact, I think that click-to-call is turning into a must-have feature for the new VoIP  services and applications you see popping up everywhere.

I was just thinking about Hictu the other day and I went to have a look at it again. Next thing you know, Luca tells me that they’ve released a new version. Read more here.

I haven’t been using Hictu. There’s been just so many new tools to try. And that’s exactly the issue. In a nutshell, Hictu allows you to see the online presence of contacts on Skype, Gizmo, Abbeyphone, Yahoo, ICQ, MSN, Sitophono, GTalk, AIM, Jabber. They call it a presence dashboard.

I’m trying to get into Gizmo. Gizmo Project is a free Internet telephone (or softphone) that lets you make free or low cost phone calls on the Internet. With Skype, you are limited to calling fellow Skypers. With Gizmo, you can call other Gizmo members for free, as well as GoogleTalk users, Jabber users, and SIP phone numbers. Unlike Skype, which relies on a proprietary or closed network, Gizmo users are free to contact any Internet phone number on an open SIP network. 

With Gizmo, calls to regular landline phones and mobiles are subject either to very low rates, or a complicated free call plan that has something to do with calling registered Gizmo members who don’t happen to be online but who normally ARE online AND active Gizmo users. I’m being a bit cheeky here, but free calls really are a good thing in any form.

But as for using it, I’ve had a few hiccups which suprised me. First, I wasn’t really paying attention to what I was doing and imported my whole Outlook address book into it. Many entries have no phone numbers, so I ended up with a pretty useless list. The only way to delete the entries is to right-click each contact individually and click Delete. Or, log into my sipphone.com account and delete them from there. Both methods take a long time. Yes, I should have payed more attention but I think I was on autopilot.

For folks like me, a pop up or note in the dialog box that says “Some of your Outlook contacts do not include telephone number information. Do you want to continue?” would have been helpful. Or better yet, why not give me the option to import only those contacts with the phone number field filled in. I mean, I can’t remember which Outlook contacts have a phone number attached and which don’t until I look it up in Outlook.

Then, adding contacts using the Contacts > Search for member command didn’t seem to work. Before I lost my mind I upgraded to the newest Gizmo version and that fixed the problem.

These aren’t big issues, but it definitely took me more than 10 minutes to make my first call. Many of the opinions I’ve read seem to indicate that Gizmo is the favoured choice. Is it because it is the anti-Skype or is it easier to use? I’ll let you know when I’ve used it more.

VCM (Very Cool Mom) Mother’s Day Report. Spent a wonderful day with the family including watching Manchester United vs. West Ham at 7 am followed by French Toast and watermelon served by Monsieurs Tremblay and Tremblay. Rest of day spent gardening, went for a jog, then dinner with my VCM and Dad. Of course, the conversation eventually turned to the Nokia Blogger Relations Program. (The wha???) My VCM still concerned (as always) that I may be doing something illegal. Much reassuring followed. Was able to demonstrate Nokia N800 Internet Tablet to Dad. Look! No wires! Using the N800, he was able to find his university Masters thesis online. Definite thumbs up from Dad.

 

Just noticed that SightSpeed has some basic parental controls. Yeah! See previous post on Kid Safety Online.

Log in to your SightSpeed account,  click Safety > Block Lists.

Looks like you can create a list of blocked users, either by email address or by community. Some onscreen examples would do well here. You then lock these settings by a password (Parental Key). Again, a better description of the type of key…letters, numbers, number of characters, would be useful.

I would also suggest an optional approach that lets parents specify a list of “allowed” contacts (such as friends, grandparents, cousins) and exclude everything else.

Hark ye, SightSpeed Guy…